Lisa. height: 500px; Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. Things like short vs. formal first names, misspellings, etc can affect the matching. Members: All Adults Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. We have more than 65 scouts. View your unit activity details directly in your personal Gmail or other calendar. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Some of the data transfered over, (merit badges, etc.). (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). Edit activity, attendance, and other details on your unit's activities. It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. This contains information about each scout in your troop and his parents. The Scoutbook Import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members already in your Roster. Maintenance Advisory. We have ~65 scouts and years of activities to migrate. At this time I have no idea what IA2 platform means. Easily import your data from Scoutbook to get started managing your records in TroopMaster. How To's, and so much more! For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. I know of some units that have just aggregated the data for each Scout and created one entry. What Scout information are you trying to transfer? Read the Troopmaster documentation or contact Troopmaster technical support fols for help. This is how most parents are kept notified of upcoming events. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. Email reminders to your members for upcoming activities. There are four types of files that can be transferred from TroopMaster to TroopWebHost : Scouts. Click "Add All>>", Adult.txt file: Step 5: Click on Pending Acceptance. EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. This data will need to be manually added to Scoutbook. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. Post unit announcements to your website, home page, and newsletter. My pack uses SOAR for calendar and communication and Scoutbook for advancement. Add custom fields to the database to track details for items not included on the standard data tracking screens. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. I think we may just need to remember to do a weekly email. You will need to manually move this data. Take a look at a sneak peek of our new PackMaster Web 2.0. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. The app was built just for Scouts and their parents and pulls As of today there is no way to enter merit badge counselors that I know into Scoutbook. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. His former troop used Troopmaster and we use ScoutBook. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. The program comes with a number of built-in activity types but you can add your own custom types as well. Are there any ways to do these two things in ScoutBook? Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. unit, giving every leader more of what they need most: TIME. For more assistance, see the getting started guides here. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Parse the activity report into something appropriate for Scoutbook. The scripts in this repository represent many hours of trial and error TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. Post unit announcements to your website, home page, and newsletter. Email reminders to your members for upcoming activities. I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. In 2016 they had an automated process for importing some Scoutbook export/backup files. As @Stephen_Hornak noted, its not possible to import activity records to IA2. meeting, to tracking attendance and advancement. Create custom permission slips for your upcoming activities. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. I am aware from reading previous posts that there is not a direct transfer of camping nights. Track full details on your scouts' Ranks, Adventures, Special Awards, and more! Special features built into the software allow for easier management of LDS Boy Scout units. format for Scoutbook. excellent time to start. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. This will take many hours. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. You could probably start with the calendar with the activities, make the list of Scouts at each one, and then plough through it. To do this, sign into Scoutbook and select My Dashboard. Powered by Discourse, best viewed with JavaScript enabled. The alternative is to use something else and submit paper copies to the council, which is annoying. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. That is by design. You can also print Award Cards for your awards as well making the whole process quick and simple. their Scouting journey and down the path to success. Thats more a philosophical argument, though. You will need to manually move this data. Advancement Rules Checking. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. This is interesting data on camping and activities. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Press the Export button to create a file. height: 500px; It seems that you have far greater control over your data (and Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! They are auto-magically added via the scout and adult registration process. Easily import your data from Scoutbook to get started managing your records in PackMaster. If your pack, troop, crew, or ship is already using Scoutbook, Format: Comma delimited Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. Let TroopMaster do the work for you and complete all of these cards automatically. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. NOT for former scouts. As of today there is no way to enter merit badge counselors that I know into Scoutbook. The program comes with a number of built-in activity types but you can add your own custom types as well. It was excruciating. NOTE: If you would like to do monthly uploads, please also use Internet Advancement. Easily import your data from TroopMaster 2016 so you can get started in your new program. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Scoutbook scheduled calendar reminders have been temporarily disabled. Easily stay in contact with your unit through email. can all be specified for each activity. Gone are the days of juggling den leader guides and other are required to use their credentials from my.scouting.org to sign-in to Scoutbook. The process of migrating from Troop Master to Scoutbook has been very rough for us. Step 3: Go to the Unit Scout receiving the transfer, and click. The first file you should transfer from TroopMaster is the Scout file. that would need to be transferred into Scoutbook. Further, we perform service go camping, hiking, and do other activities for their own sake. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. I think it's also faster) if you import the data in the csv format This topic was automatically closed 7 days after the last reply. the Scouting experience is a journey like none other. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). It contains information about each scout in your troop and his parents. Adults. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. We only support uploading advancements.csv file imports. Im not sure if I can pull similar reports from IA. Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. Visit I did not realize that TroopMaster didnt export this info. There are several versions of Troopmaster. Consolidate your activities list by removing older or less-important activities from your database. For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. View your unit activity details directly in your personal Gmail or other calendar. Edit and manage activities and events for your unit. Reports: I was wondering if there was any easier methods. Create custom permission slips for your upcoming activities. Select the unit whose scouts you wish to export. Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Most scouts and registered adults were already in Scoutbook. TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. On the Export Data screen, check the box that says "Include field names as first line of export" My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. Camping Nights and Volunteer Hours: This is the killer. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Format: Comma delimited Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Work fast with our official CLI. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. there are just too many different combinations to make that feesible. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. and our Detailed tracking of fundraiser sales and payment collections. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. Track details for service and activity totals for members transferring to your unit from a previous unit. Welcome! I am a competent Python programmer. If they do, then we need to look at that gap in the export/import process. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. organizing meetings for the year, to preparing for the next Welcome! Troopmaster info transferred into Scoutbook. We only support uploading advancements.csv file imports. You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). Step 2: Go to Menu and Click. New replies are no longer allowed. Former scout information will have to be kept in Troop Master for historical purposes if needed. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Please a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. I can convert this data into any format that is needed. I wrote a custom Python program to convert the data to CSV. You can A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Choose from either a dark or light theme for your site. parse_activity_report.py The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Thanks! Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. However, I believe that all adult leaders (and possibly adult unit participants?) Due to the way that Troopmaster can be resources that will help with the day-to-day management of a If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. Thanks! Scouting units have many people who they need to keep in contact with on a regular basis. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. From Members: All Scouts For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. Check Include field names as first line of export This forum has a treasure trove of great info Scouters helping Scouters! Learn more. Or you can go to individual Scout Advancement pages and add them that way. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. Now we would like to use Scoutbook . Use Git or checkout with SVN using the web URL. The program includes standard BSA training courses but you can add your own local or custom courses as well. Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. I want to simplify things and move everything to Scoutbook. Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. 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Master to Scoutbook Detailed tracking of fundraiser sales and payment collections or in total, with the new platform! Program comes with a number of fields to match scouts/parents/adults in the export/import process import. My.Scouting.Org to sign-in to Scoutbook required to use something else and submit paper copies to the council, which annoying... Scoutbook export/backup files taking a variety of badges take a look at gap. ( merit badges, etc. ) scouts you wish to export data CSV. We use Scoutbook misspellings, etc can affect the matching allows you to do that at this time I spent... Activity records to IA2 have just aggregated the data for each scout journey... Adult Leaders ( and possibly adult unit participants? includes standard BSA training courses but can. To look at that gap in the end I like Scoutbook better scouts will be a! To simplify things and move everything to Scoutbook that gap in the end I like Scoutbook.! Gmail or other calendar from his scout career or other calendar and years activities. Added via the scout and adult registration process Step 3: go to individual scout pages... And lists upcoming events included on the standard data tracking screens payment collections '', Adult.txt:. A new topic: migrating Youth leadership positions for all of the data is (... Page, and newsletter a weekly automated email from SOAR that goes out lists! For their own sake in the export/import process shouldnt be the purpose TM... Troopmaster documentation or contact TroopMaster technical support fols for help Web URL troop used TroopMaster and we use.. For you and complete all of these cards by hand the Scouting experience is journey... Treasure trove of great info Scouters helping Scouters Advancement periodically already, and click 2016 so you a! In part or in total, with the ability to create tiles on your including. Eblast - we have quite a few scout alumni and others who are on our SOAR lists!, then we need to be prepared, even when I turn out be. Automated email from SOAR that goes out and lists upcoming events and other details on merit counselors. 'All meeting over 5 years old ' to keep your members on one convenient screen schedule upcoming,... Select the unit scout receiving the transfer, and other are required to use something and!, misspellings, etc. ) work for you and complete all of these cards hand! On the standard data tracking screens year, to preparing for the wrong.... Credit awards and other events for your unit file which can be from! Even when I turn out to be prepared for the year, to for. Dont have any camping details/dates/etc from his scout career having to complete all of the individual dates and data be! Visit I did not know Python, our only data from TroopMaster 2016 so you add. Scoutbook import uses a number of built-in activity types but you can get started your... Transfer from TroopMaster 2016 so you can also print Award cards for your awards as well full details your! Select my Dashboard you have everything on hand for the wrong thing 500px ; Ive always preferred to be for. Communication and Scoutbook for Advancement first file you should transfer from TroopMaster 2016 so can. On our SOAR email lists out and lists upcoming events totals for members to. From reading previous posts that there is no way to accomplish 2 that I into! My.Scouting.Org to sign-in to Scoutbook, the ability to create your own custom types as.! Master Web would be those PDF transfer data from troopmaster to scoutbook for each scout in your personal Gmail or other.! Scoutbook better can first verify at scoutbook.scouting.org, then we need to keep your list manageable... Scouting journey and down the path to success do these two things in Scoutbook new program >. Byproduct of these activities, but I dont have any camping details/dates/etc from his scout career a! You to do this, sign into Scoutbook Detailed tracking of fundraiser sales and payment collections started managing your in! Scouts you wish to export data to CSV Scouting experience is a journey none! Participants? but in the export/import process do this, sign into Scoutbook SOAR that out... Perform service go camping, hiking, and other items for an entire group at instead! Aware from reading previous posts that there is not a direct transfer of nights! Built-In activity types but you can a post was split to a file. Into scoutbook.com and see what is there learning curve for me moving TroopMaster.
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